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HOW TO COMPLETE THE STUDENT DATA CONFIRMATION PROCESS
Dear Parents,
Please follow the steps below to complete the data confirmation and authorization process required by the Solana Beach School District before your student's first day of school. The District requires a Student Data Confirmation review every fall, but you can also update information at any time during the school year. The annual Student Data Confirmation process must be completed for each of your students. Accurate data helps to ensure your student's safety in the event of an emergency.
Step 1: Parent Portal Web Address
Go to https://sbsd.aeries.net/
Step 2: Login or Create New Account
If you have already created an email and password for this system, please login. If not, click on Create New Account.
When creating a new account, you will be asked to enter a valid email address twice, and set a password twice. A verification email will be sent to this email address and will be addressed from servicedesk@sbsd.k12.ca.us. If you do not receive a verification email, please check your SPAM or Junk mail folder. The verification email will contain a link that validates your email address into the Parent Portal. Once verified, login to the portal with your new account and continue with Step 3.
When creating a new account, select Parent. Only parent accounts can view student data and/or complete the data confirmation process.
Please do not allow your student to create a Student account. The portal will not contain any useful information for them and it creates a problem for other systems at this time.
Step 3: Add Students to your Portal Account
You will be asked to supply information in order to add your new student to your Parent Portal account. When new students are entered into our system, parents will receive a Parent Portal verification code on the Account Access Information Letter. If you do not have the letter, please contact the school office. Using the letter received (see sample below), please enter the Student ID, Phone Number and the Verification Code when prompted.
Note: Repeat this step for each new student you have within the District by clicking on Change Student in the upper left corner, then Add a New Student.
If your student is transferring to a different Solana Beach School District school, you will not need to re-add them.Step 4: Student Data Confirmation
Once verification is completed, you will be on the Home screen.
If you have multiple children in the District, you will need to do this process for each of your children
Please go under Student Info and select Data Confirmation. This is the only place you can enter or change data for your student.
Step 5: Family Information
The Data Confirmation screen will look as follows and must take place in sequence, beginning with the Family Information tab. Please indicate whether at least on parent/guardian of the student is active in the US Armed Forces.
Also, please select one of the housing options before clicking "Confirm and Continue."
Step 6: Income
Two questions relating to Income; after answering 1., the second question will populate. Select Confirm and Continue to move to the next step.
Step 7: Student
Verify phone numbers provided and correct as necessary. Changes to other data for your student must be requested in the school office (for example, residence address changes).
Step 8: Contacts and Emergency Contacts
Click on the Contacts tab on the left. Verify the parent information and correct as necessary.
The email address for the contact you are logged in as, will show as locked. To change your Parent Portal email account or the password, click on Options in the upper right corner.
IMPORTANT – this is also where you add Emergency Contacts for your student. Click ADD. Complete the information for the new contact and select Emergency contact from the pull down.
Parents/Guardians listed as contacts are considered Emergency Contacts. Please add at least two additional emergency contacts for each of your student(s) – these should be people who you permit to pick up your student from school or who the school office can contact when a parent/guardian cannot be reached.
Step 9: Medical History
Click the Medical History tab on the left. Verify the medical information and correct as necessary. The effective dates are not necessary and may be left blank.
Even if no medical information is applicable, or no changes are needed, please click Save before continuing to Step 8.
Step 10: Documents
Click the Documents tab on the left. Please download and review each document, then Click to Confirm that you have read and understood the document. You will need to confirm each document to continue. If you have questions regarding the documents, contact your student's school office.
Step 11: Authorizations
Click the Authorizations tab on the left. Read and respond to each authorization. If you have questions regarding the authorizations, contact your student's school office.
Step 12: Final Data Confirmation
Click the Final Data Confirmation tab on the left. Print the Emergency Card for your records. The Emergency Card contains data as seen by the school staff. If changes are required that cannot be made by you within the Parent Portal, contact the school office to make those changes.
Thank you for updating the data in the system and for completing the confirmation process.
If you have more than one student in our district, select your other student(s) from the Change Student menu and return to Step 3 to confirm the data for each student.
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